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Office of Institutional Research

Limited Access Reporting

What is a Limited Access Program?

A limited access program utilizes selective admission to limit program enrollment. Limited access status is justified where student demand exceeds available resources (student/faculty ratios, instructional facilities, equipment, or specific accrediting requirements). Criteria for selective admission include indicators of ability, performance, creativity, or talent to complete required work within the program. Admission to such programs is governed by the Articulation Agreement and by the State Board of Education administrative rules.

For a number of degree programs, access is limited at the upper-division level to those students meeting certain additional criteria. These additional criteria are applied equally to AA degree transfers from Florida public community/junior colleges, AA degree transfers from other state universities in Florida, and rising juniors at The Florida State University.

Occasionally a department will request and receive permission to suspend its limited access program. Realize that as a result of an August 2012 decision, the FL Board of Governors (BOG) does not recognize FSU's internal suspensions, and consequently, a suspended department must continue to report based upon its current admissions criteria and activity. The BOG states that a program is limited access or it is not; the only way to avoid reporting is to apply through the appropriate FSU channel for removal of limited access program status. Ultimately, the request must be approved by the BOG.

Reporting is required under Florida Board of Governors' Regulation 8.013.


Questions? Problems?

  • Questions concerning Limited Access Programs should be directed to Hunt, James M.
  • Technical questions/problems about the electronic file(s) or this web site should be directed to Matthew Earhart.

Reporting Due Dates & Guidelines

Each department providing limited access program data to the Office of Institutional Research must report by the due dates listed below. This will enable IR to prepare and submit its required university-wide report to the Florida Board of Governors on a timely basis.

Reports are required each term, with the following due dates for 2016-2017.
 

Term Due Date
Summer 2016 August 19, 2016
Fall 2016 October 21, 2016
Spring 2017 March 3, 2017

Please use the following guidelines for reporting:

  • Any action which takes place within a term should be regarded as an application for the succeeding term, not the present one
  • Any limited access program application which takes place by enrolled students within a term should be reported as an action for the next term because the application (for a limited access program) will not change the status of the student relative to the current term
  • If you have no admissions activity for a given term, you must report 'No Activity' by sending an e-mail to Hunt, James M in IR. Be sure to include the Term & CIP Code(s) for which you are reporting no activity within the body of the message. Additionally, please make certain your name is clearly identified in your return e-mail address or in the body of the e-mail message.

Electronic Submission Instructions


  1. Download and save a copy of the limited access data entry workbook (Excel, revised Feb. 2016).
  2. Open the file and enable macros to begin work. [Notice the workbook file is comprised of two worksheets- one labeled "Intro" and the other named "Data Entry." The Intro page contains a brief explanation of the workbook together with the names of contacts at Institutional Research. The Data Entry page is where all your work will be entered. The user can move between the two worksheets by selecting a worksheet tab.]
  3. Complete the term and year information requested on the Intro page. Doing this posts the term/year data to the data entry page in the correct format.
  4. Move to the Data Entry worksheet. The data entry page contains four columns for you to complete. Each column is titled. Column titles are PROGRAM, MIN STD IND, ACTION, and FSUSN. Each column is explained below.
  5. Complete a record by providing all the information in item 4. for each student, beginning in cell A2 of the data entry worksheet. Use keyboard arrow cursors (left, right, up, down) to navigate the work area. When finished entering records save your workbook by selecting FILE/SAVE AS and providing a logical, easy-to-remember file name.
  6. Please notice the "Initial Edit" column which provides a cursory review of each record. Make sure each edit reads "OK" before going on to additional data entry.
  7. Note that IR will not accept records with a Minimum Standards Indicator code = "I" and Action code = "A". This is in accordance with a FL B.O.G. submission rule which states a student may not be admitted to a limited access program with incomplete records.
  8. Please deliver your submission using ONLY FSU's dropbox, https://dropbox.ucs.fsu.edu, with delivery to Hunt, James M at jhunt@admin.fsu.edu. This ensures prompt and secure delivery of your data. Using the dropbox is a snap, but feel free to contact Hunt, James M if you experience difficulty using this online utility.


The file is a Microsoft Excel workbook and is compatible with recent versions of Excel, including recent versions for Mac OS. However, please submit your work in Windows Excel format.

Complete additional workbook(s) if you have more records than permitted in a single workbook (maximum records per workbook: 1,199).

IR will review your submission and notify you if there are any issues regarding your data.

Technical questions/problems about the electronic file(s) or this website should be directed to Matthew Earhart at mearhart@admin.fsu.edu. If you do not have access to Microsoft Excel spreadsheet software, please contact Hunt, James M at jhunt@admin.fsu.edu to establish an appointment to use a computer in Institutional Research.


Column Name Description Column Length
(# of characters)
Column Values Example
PROGRAM Six-digit CIP code (not major code) 6 Relevant CIP code 420101

MIN STD IND

Minimum Standard Indicator

1

Y = Met minimum standards for the program

N = Did not meet minimum standards for the program

I = Incomplete

Y

ACTION

Action taken by department

1

A = Admitted

D = Denied

X = No action taken

A

EMPL ID

Student Num (beg. Fall 13)

9

Unique to student

012345678

Limited Access Reporting CIP Codes


College Program/title of program/dept
[FDOE Title]
CIP Code
Arts & Sciences Computer Science 110101
Psychology 420101
Business Business Administration [Business, General] 520101
Entrepreneurship 520101
Accounting 520301
Finance
[Banking & Finance]
520801
Management
[Bus Mgt & Admin]
520201
Hospitality Administration
[Hotel & Restaurant Mgt]
520901
Risk & Insurance
[Risk Mgt/Insurance]
521701
Marketing; Professional Sales 521401
Real Estate 521501
Management Information Systems 521201
Education Visual Disabilities 131009
Special Education
[Exceptional Student Education]
131001
Elementary Ed 131202
Early Childhood Ed 131210
Sport Management 310504
Human Sciences Athletic Training 510913
Dietetics 513102
Nursing Nursing, Nursing-Accelerated BSN 513801
Social Work Social Work (BSW) 440701
Social Sciences Economics 450601
Communication Communication [Mass Communication] 090199
Audiology & Speech Pathology 510204
Motion Picture Arts Motion Picture Arts 500602
Music Music (General) - BA in Music 500901
Music Performance 500903
Music Theory & Composition 500904
Music Ed 131312
Music Therapy 512305
Visual Arts, Theatre & Dance Dance 500301
Graphic Design 500409
Interior Design (incl. NFA) 500408
Theatre - BFA 500501
Fine Arts/Studio Art - BFA 500702

Note: As a result of an August 2012 decision by the Florida Board of Governors, limited access programs, including ones suspended, must provide reports. The FL BOG simply does not recognize FSU's internal decision to suspend limited access status. Therefore, departments with suspended programs must report using the Excel template prescribed by Institutional Research, and report all student activity for each term, using suspension-period admissions standards.

Underline = Teacher Education Certification Standards

Strikethrough = Limited Access Status Suspended at FSU (not BOG)